Privacy Policy

Initium Novum, LDA, headquartered in Avenida do Alentejo Norte lote 203, Soltroia, Portugal, and identified by VAT number 514 137 053, owns the domain www.initiumnovum.pt, where its website is hosted.

COMMITMENT TO PRIVACY AND DATA PROTECTION

Initium Novum, LDA is committed to protecting its customers and website users' privacy and personal data. We have developed and implemented this Privacy Policy and the practices described herein. This Privacy Policy explains how your personal data is collected and processed. We recommend reading it carefully to understand the conditions under which your personal data is collected and used.
Our privacy policy complies with applicable Portuguese legislation, specifically Law No. 58/2019 of August 8, on the Protection of Personal Data, other relevant national laws, and the General Data Protection Regulation (GDPR) 2016/679 of April 27. Given that data protection legislation is subject to changes, we recommend that users regularly review our privacy statement. For reference, you can visit www.cnpd.pt. This website complies with national and European Union legislation and Portuguese courts have exclusive jurisdiction over any disputes arising from the use of this website.

1. SCOPE OF THIS POLICY

1. This Privacy Policy details how we collect and process the personal data necessary for the provision of services available through the website.
2. Examples of these services include newsletter subscriptions, contact requests, and job applications.
3. Our goal is to provide these services efficiently and seamlessly, describing the practices we adopt to achieve this purpose.

2. DEFINITION OF PERSONAL DATA

1. Personal data refers to any information related to a person that can identify them, directly or indirectly, regardless of the nature or medium of the information, including sound and image.
2. Examples of personal data we collect include first name, last name, email address, and phone number.
3. Identifiable means any person who can be identified directly or indirectly, especially by reference to an identification number or to specific elements of their physical, physiological, mental, economic, cultural, or social identity.

3. USE OF PERSONAL DATA

1. Initium Novum, LDA will use the personal data you provide us for the following purposes:

To analyze and respond to your messages, customer support requests, and information inquiries.
To process your job application;
To send newsletters or other publications that you have requested and/or that may be of interest to you.
For website management operations.
To maintain a record of your contact details.
For business purposes such as data analysis and audits.
For fraud prevention and information system security.
To adapt, improve, and modify services, including identifying usage trends and determining the effectiveness of promotional campaigns.

2. These data processing operations are essential for your satisfaction and for the operations of Initium Novum, LDA, and are carried out in accordance with applicable laws and best practices.
3. Your personal data will not be reused for purposes other than those previously identified or that are unrelated to the purposes for which they were initially collected.

4. LEGAL BASIS FOR DATA PROCESSING

1. The personal data processed by Initium Novum, LDA have specific legal grounds depending on the purposes for which they are intended.
2. The table below presents the legal bases according to the aforementioned purposes:

5. METHODS OF DATA COLLECTION

1. We collect your personal data through forms on the website, as well as through the website itself and the communication it establishes with your device, and through the email messages you send us.
2. Your personal data is collected from your device in the following ways:

Through your contact request.
Through the submission of an application.
Through your subscription to the newsletter.
Through your browser.
Through cookies.
IP address.

3. Initium Novum, LDA is committed to treating your data in accordance with the law and in a legitimate manner.
4. Initium Novum, LDA will not sell, rent, or share your personal data with third parties, except in cases clearly identified in this Privacy Policy (see Point 9 for details).
5. Initium Novum, LDA's services are not directed at minors, and intentional processing of minors' personal data is not carried out.

6. COOKIES

1. Cookies are small information files that help identify your browser and can store information such as user settings and preferences.
2. Initium Novum, LDA will store cookies on your device to fully personalize and facilitate navigation, as well as for troubleshooting, statistics, quality assurance, and system security monitoring.
3. Except for cookies specifically necessary for the performance of the website, the storage of other cookies will always depend on the user's acceptance and consent, which can be withdrawn at any time through specific browser tools.
4. For more details about the cookies we use, please refer to our Cookie Policy.

7. DATA PROTECTION MEASURES

1. Your personal data is kept secure through the adoption of various technical and organizational security measures, ensuring that only employees who need to access the data do so in accordance with established rules.
2. To protect your personal data, we rely only on data center providers that offer adequate and documented security measures, including guarantees that your personal data is stored on servers maintained in controlled environments with limited access.
3. Personal data is stored on secure servers located at the PORTUGAL TELECOM DATA CENTER, S.A., which provides us with appropriate security guarantees for protecting personal data against unauthorized disclosure, loss, misuse, alteration, unauthorized access, or any other form of unlawful processing.
4. Similarly, when you browse the website, we protect your data with encryption, such as Hyper Text Transfer Protocol Secure (HTTPS), which is an internet protocol designed to establish secure communication between devices and servers worldwide.
5. Although we take precautions and measures, we consider appropriate to protect the personal data you provide and we collect, it should be noted that no security system is impenetrable.

8. EXERCISING YOUR RIGHTS

1. Before explaining how you can exercise your rights, it is important to know what they are. Therefore, the legislation grants you the right to request the exercise of the following rights:
o Access: the right to obtain confirmation as to whether personal data concerning you is being processed and, if so, the right to access your personal data.
o Rectification: the right to obtain the rectification of inaccurate personal data concerning you and the right to have incomplete personal data completed.

Erasure: the right to obtain the erasure of your personal data when one of the reasons listed in the legislation applies.
Restriction of processing: the right to obtain the limitation of processing if one of the situations listed in the legislation applies.
Objection: the right to object at any time to the processing of personal data concerning you.
Portability: the right to receive personal data concerning you in a structured, commonly used, and machine-readable format.

2. You also have the right to complain to the competent supervisory authority (in Portugal, the National Data Protection Commission at www.cnpd.pt).
3. To exercise the above-mentioned rights, please contact Initium Novum, LDA via email at info@initiumnovum.pt.
4. If you request the deletion of some or all your personal data, some of the requested services may not be provided to you, and Initium Novum, LDA will retain only the personal data necessary to fulfill the legal obligations to which it is bound.

9. DISCLOSURE OF DATA TO THIRD PARTIES

1. Initium Novum, LDA may rely on third parties for the provision of certain services, such as maintenance, technical support, marketing, billing, or payment management, and these third parties may have access to some personal data, namely the data necessary for the contracted purposes.
2. Initium Novum, LDA ensures that the entities that have access to the data are credible and provide high guarantees of protection. They will not be provided with data beyond what is necessary for the provision of the contracted service, while Initium Novum, LDA remains responsible for the personal data provided.
3. Initium Novum, LDA may also disclose data to third parties in the context of investigations, inquiries, judicial and/or administrative proceedings, or similar proceedings, provided that it is duly ordered to do so by a court order.

10. THIRD-PARTY WEBSITES

1. The website may contain links to other websites that may collect and process your personal data. The processing of data on these websites is the sole responsibility of the owners of those websites and Initium Novum, LDA assumes no responsibility for their policies and/or practices.
2. Examples of these third parties include LinkedIn, Facebook, and Instagram through the buttons present on the website.

11. TRANSFER OF DATA OUTSIDE THE EUROPEAN UNION

1. In case of data transfers to third countries outside the European Union, Initium Novum, LDA will comply with the law, namely the requirements applicable to such transfers, not transferring personal data to jurisdictions that do not offer security and protection guarantees.

12. CHANGES TO THIS PRIVACY POLICY

1. Initium Novum, LDA reserves the right to make adjustments or changes to this Privacy Policy at any time. These changes will be duly published on the website.

13. CONTACT INFORMATION

1. If you have any questions or concerns about this Privacy Policy or how your personal data is handled, please contact us via email at info@initiumnovum.pt.

By using our website, you agree to the terms of this Privacy Policy.